VOLUNTEER CHECKLIST

The following provides an overview of your pre-trip responsibilities. Please take a moment to review the information and be sure that you understand and are able to comply with all requirements. You may want to print this page as a remider for future deadlines.

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APPLICATION PROCESS

1. Before Applying: Read ALL of the information on the Volunteer Requirements page of this website and be sure that you understand what will be required BEFORE applying for any trips.

2. Select Trips: Review the Clinic Schedule and select a maximum of 2 summer trips to apply for (winter/spring clinics do not apply toward application limit). Review the Trip Details for each clinic to be sure that you can meet any trip-specific requirements.

3. Application: Submit a Volunteer Application online.

4. Acknowledgement: You will receive an auto-generated email acknowledgement of your application within 24 hours of its receipt.

5. Notification: You will be notified by email (generally within 4 weeks of applying) as to the status of your application.

This notification will indicate that you have either: a) been conditionally accepted to the trip roster, b) been accepted to the wait list for the trip to act as a backup in the event a volunteer on the roster should drop off, or c) not been accepted to the trip. Unfortunately, there are a limited number of roster and waitlist positions and not all applicants can be accepted.

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VOLUNTEER ACCEPTANCE AND TRIP PREPARATION

Initial trip acceptances are conditional and must be confirmed.

You must complete the following steps to accept the position
and confirm your participation.

1. Background Check: Initial acceptance to participate in a scheduled clinic is conditional upon completion of a Background Inquiry. If you receive an initial acceptance notification you will have one week to submit a request for background check.

2. Confirmation / Volunteer Agreement: Once the background check is complete (generally takes 1-2 weeks), you will receive a final acceptance announcement. You will have 2 weeks to finalize your positiion by reviewing and confirming acceptance of all Volunteer Requirements and the RAVS Volunteer Agreement.

Once you have confirmed your participation, the position is being held for you. We are counting on you to attend and expect that you will fulfill your committment to the team.

3. Crowdrise: Start your volunteer sponsorship page and meet Minimum Fundraising Commitment if applicable (veterinary students only).
Minimum contribution due 30 days prior to trip

4. Submit Travel Plans (all volunteers) - Deadline: 30 days prior to trip
Don't wait! Providing this information as early as possible will help us to coordinate trip logistics and make preparations for your team..

5. Study online Training Materials (all volunteers)

6. Submit online Training Evaluation (all volunteers) - Deadline: 30 days prior to trip. The exam will be made available for each group 60 days prior to trip.

7. Review and prepare for Skills Assessment (veterinary students only)

8. Obtain necessary supplies/equipment (see What to Bring)

9. Make final travel arrangements: A contact list will be distributed for each team. Please reach out to others in your group to carpool, share travel expenses, etc.

Communication: Once you have confirmed your participation you will receive periodic communications from RAVS staff. You must maintain email contact with us. If you are traveling it is up to you to check your email regularly and watch this website for trip updates and new information. If your phone number or email address change it is up to you to update your information with us as soon as possible.

 

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